Regular MEETING, TOWN OF
BROOKFIELD, March 14, 2016
A Regular meeting of the Town Board of the Town of
Brookfield, County of Madison, State of New York was held at the Town Hall,
Brookfield, NY on March 14, 2016.
PRESENT:
Supervisor John Salka
Councilman
Clinton Abrams
Councilman
Dewitt Head ABSENT
Councilman
Joseph Walker
Councilman
Jefferson Mayne
Town Clerk
Sherry Perretta
Highway Supt.
Robert Piersma ABSENT
Town Attorney
Tina Weyland-Smith ABSENT
OTHERS
PRESENT: approximately 10 guests
Supervisor
Salka, called the meeting to order at 7:00 pm with the Pledge to the Flag.
RESOLUTION
39-2016
APPROVAL OF
MINUTES
On a motion by
Walker, seconded by Abrams, the following resolution was
ADOPTED by
ROLL CALL VOTE
AYES (4)
Abrams, Walker, Mayne, Salka
NAYS (0)
Resolved that
the minutes of February 8, 2016, February 15, 2016 and March 8, 2016 be
approved as presented.
REPORTS OF
TOWN OFFICIALS
Planning
Public hearing held on Knorr/Mackey subdivision. Approval
granted.
Chairperson McCoach reported that May meeting is
rescheduled for Tuesday, May 3rd. Several members will be attending
training on Thursday, May 5th.
Next meeting
scheduled for Thursday, April 7, 2016.
Town Clerk
Town Clerk Perretta presented the Town Clerk monthly report
for February with total disbursement of $567.50.
Assessor’s report for March presented to Board.
DCO quarterly report submitted to Board.
Tax Collector report given. Balance of Supervisor’s Receipt
remitted to Supervisor.
Information shared on several upcoming training
opportunities.
Horned Dorset provided notification of liquor license
application.
DEC
notification of closure of all snowmobile trails, seasonal access roads and
associated gates by March 13, 2016 and will remain closed during the spring mud
season.
Regular
MEETING, TOWN OF BROOKFIELD, March 14, 2016
2
DEC
notification that residential brush burning is prohibited from March 16, 2016
through May 14, 2016.
Supervisor
Supervisor Salka reported that DEC has visited the Town
Barn and the salt shed, fuel system and drainage system will need to be
addressed. He has met with Matt Fuller of Barton & Laguidice regarding the
salt shed.
Highway Work
Rules are being revised. Supervisor to have for Board to review at next
meeting.
Highway
Superintendent
A proposal was presented for replacement of the fuel system
from Yocum Full Service Inc. in the amount of $28,820. Councilman Abrams
questioned the terms of the procurement policy and if additional proposals
needed to be sought. After reviewing the procurement policy, the Board
determined that a request for proposals should be written. Town Clerk to run
notice for request for proposals with specifications to match the proposal
received from Yocum. Proposals to be opened at next board meeting.
Supervisor Salka presented a resolution to authorize the
Supervisor to enter into a contract with Barton & LaGuidice for the salt
shed project. A review of the procurement policy indicates that this would not
require a request for additional proposals. Board to address the resolution later
in the meeting.
Sluice pipes
are being replaced on Miner Road.
Town
Attorney (Tina Weyland-Smith)
No report.
Buildings/Insurance
Town Hall is
still in need of repairs. Town Clerk to run notice again for proposals to fix/replace
entrance doors, replace window and repair/replace landing at court entrance.
Parks
Councilman
Mayne reported that practicing has started at the Academy Road Park. The
bathrooms will be opened soon. Town Clerk to run notice for mowing/trimming/maintenance
bids for all parks.
Safety
No report.
Comprehensive
Planning Committee
Compilation
of survey results continues.
Next meeting
scheduled for Thursday, March 16, 2016 at the Town Hall at 7:00 pm.
Codes
Enforcement (Chad Trudell)
Town Clerk
asked, at CEO’s request, where the Board wanted his office to be maintained.
Supervisor Salka advised that the current office at the Town Barn or the old
office at the Town Hall are both acceptable and at the preference of the CEO. Regular MEETING, TOWN OF BROOKFIELD,
March 14, 2016
3
Historian
The
Historical Society meets on the 4th Tuesday
of each month.
The Pomeroy Foundation applications for markers for the
Curtis residence and the Dote residence is in the final stages.
David Craine was able to locate an original Craine silo in
the area.
Myrtilla Miner banner will be doing some traveling. She
will be on loan to Kirkland and West Winfield Bicentennial celebration.
Today is
National Pi Day.
Dog Control
Officer
Quarterly
report submitted to Board.
Finance
Supervisor
Salka gave a summary of the balance sheet.
RESOLUTION
40-2016
AUDIT OF
CLAIMS
On a motion by
Mayne, seconded by Abrams, the following resolution was
ADOPTED by
ROLL CALL VOTE
AYES (4)
Abrams, Walker, Mayne, Salka
NAYS (0)
Resolved that
the Supervisor’s bills be paid on Abstract #11 in the following amounts:
General Fund
No. 34 - 46 $ 7,727.79
Highway Fund
No. 38 - 61 $ 31,391.79
RESOLUTION
41-2016
AUTHORIZING
THE TOWN SUPERVISOR TO ENTER INTO AN AGREEMENT WITH BARTON & LAGUIDICE
ENGINEERS
On a motion by
Abrams, seconded by Mayne, the following resolution was
ADOPTED by
ROLL CALL VOTE
AYES (4)
Abrams, Walker, Mayne, Salka
NAYS (0)
Resolved that
the Town Board of the Town of Brookfield authorize the Town Supervisor to enter
into an agreement with Barton & LaGuidice for the approximate sum of
$23,500.00. A copy of said agreement is attached as ‘Exhibit A’. Regular MEETING, TOWN OF BROOKFIELD,
March 14, 2016
4
RESOLUTION 42-2016
INTRODUCE
AND SCHEDULE PUBLIC HEARING ON PROPOSED LOCAL LAW #1 OF 2016 – ‘A LOCAL LAW
PROVIDING A FOUR (4) YEAR TERM FOR TOWN SUPERVISOR OF THE TOWN OF BROOKFIELD’
On a motion by
Mayne, seconded by Walker, the following resolution was
ADOPTED by
ROLL CALL VOTE
AYES (4)
Abrams, Walker, Mayne, Salka
NAYS (0)
The Town Board
of the Town of Brookfield will hold a public hearing with respect to the
adoption of proposed Local Law #1 of 2016 on April 11, 2016 at 6:30 pm at the
North Brookfield Fire House, North Brookfield, NY.
RESOLUTION
43-2016
MODIFY THE
2016 BROOKFIELD TOWN BUDGET
On a motion by
Abrams, seconded by Walker, the following resolution was
ADOPTED by
ROLL CALL VOTE
AYES (4)
Abrams, Walker, Mayne, Salka
NAYS (0)
RESOLVED, that
the 2016 adopted Town budget be modified as follows:
Budget Line
& Description From: To:
DA2665 Sale of
Equipment $ 500.00 $90,500.00
DA5130.2
Unallocated Insurance $ 8,000.00 $98,000.00
Difference: $
7,500.00 $ 7,500.00
A5031
Interfunds Transfer . $ 0.00 $50,000.00
A5132.4 Garage
Contractual $25,000.00 $75,000.00
Difference:
$25,000.00 $25,000.00
With no further business to come before the
Board, on a motion by Abrams and seconded by Mayne, the meeting was adjourned
at 9
