Saturday, May 14, 2016

TOWN BOARD MINUTES - March 14, 2016 Regular Meeting

Thanks to Town Clerk, Sherry Perretta, for providing copies of the Town Board Minutes which will be posted on RUMOR ...these minutes are as approved ...only colors and highlights added for ease or reading.  Thank again!

Regular MEETING, TOWN OF BROOKFIELD, March 14, 2016


 A Regular meeting of the Town Board of the Town of Brookfield, County of Madison, State of New York was held at the Town Hall, Brookfield, NY on March 14, 2016.
PRESENT: Supervisor John Salka
Councilman Clinton Abrams
Councilman Dewitt Head ABSENT
Councilman Joseph Walker
Councilman Jefferson Mayne
Town Clerk Sherry Perretta
Highway Supt. Robert Piersma ABSENT
Town Attorney Tina Weyland-Smith ABSENT
OTHERS PRESENT: approximately 10 guests
Supervisor Salka, called the meeting to order at 7:00 pm with the Pledge to the Flag.
RESOLUTION 39-2016
APPROVAL OF MINUTES
On a motion by Walker, seconded by Abrams, the following resolution was
ADOPTED by ROLL CALL VOTE
AYES (4) Abrams, Walker, Mayne, Salka
NAYS (0)
Resolved that the minutes of February 8, 2016, February 15, 2016 and March 8, 2016 be approved as presented.
REPORTS OF TOWN OFFICIALS
Planning
 Public hearing held on Knorr/Mackey subdivision. Approval granted.
 Chairperson McCoach reported that May meeting is rescheduled for Tuesday, May 3rd. Several members will be attending training on Thursday, May 5th.
 Next meeting scheduled for Thursday, April 7, 2016.

Town Clerk
 Town Clerk Perretta presented the Town Clerk monthly report for February with total disbursement of $567.50.
 Assessor’s report for March presented to Board.
 DCO quarterly report submitted to Board.
 Tax Collector report given. Balance of Supervisor’s Receipt remitted to Supervisor.
 Information shared on several upcoming training opportunities.
 Horned Dorset provided notification of liquor license application.
 DEC notification of closure of all snowmobile trails, seasonal access roads and associated gates by March 13, 2016 and will remain closed during the spring mud season.
Regular MEETING, TOWN OF BROOKFIELD, March 14, 2016
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 DEC notification that residential brush burning is prohibited from March 16, 2016 through May 14, 2016.

Supervisor
 Supervisor Salka reported that DEC has visited the Town Barn and the salt shed, fuel system and drainage system will need to be addressed. He has met with Matt Fuller of Barton & Laguidice regarding the salt shed.
 Highway Work Rules are being revised. Supervisor to have for Board to review at next meeting.

Highway Superintendent
 A proposal was presented for replacement of the fuel system from Yocum Full Service Inc. in the amount of $28,820. Councilman Abrams questioned the terms of the procurement policy and if additional proposals needed to be sought. After reviewing the procurement policy, the Board determined that a request for proposals should be written. Town Clerk to run notice for request for proposals with specifications to match the proposal received from Yocum. Proposals to be opened at next board meeting.
 Supervisor Salka presented a resolution to authorize the Supervisor to enter into a contract with Barton & LaGuidice for the salt shed project. A review of the procurement policy indicates that this would not require a request for additional proposals. Board to address the resolution later in the meeting.
 Sluice pipes are being replaced on Miner Road.

Town Attorney (Tina Weyland-Smith)
 No report.

Buildings/Insurance
 Town Hall is still in need of repairs. Town Clerk to run notice again for proposals to fix/replace entrance doors, replace window and repair/replace landing at court entrance.

Parks
 Councilman Mayne reported that practicing has started at the Academy Road Park. The bathrooms will be opened soon. Town Clerk to run notice for mowing/trimming/maintenance bids for all parks.

Safety
 No report.

Comprehensive Planning Committee
 Compilation of survey results continues.
 Next meeting scheduled for Thursday, March 16, 2016 at the Town Hall at 7:00 pm.

Codes Enforcement (Chad Trudell)
 Town Clerk asked, at CEO’s request, where the Board wanted his office to be maintained. Supervisor Salka advised that the current office at the Town Barn or the old office at the Town Hall are both acceptable and at the preference of the CEO. Regular MEETING, TOWN OF BROOKFIELD, March 14, 2016
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Historian
 The Historical Society meets on the 4th Tuesday of each month.
 The Pomeroy Foundation applications for markers for the Curtis residence and the Dote residence is in the final stages.
 David Craine was able to locate an original Craine silo in the area.
 Myrtilla Miner banner will be doing some traveling. She will be on loan to Kirkland and West Winfield Bicentennial celebration.
 Today is National Pi Day.

Dog Control Officer
 Quarterly report submitted to Board.
Finance
 Supervisor Salka gave a summary of the balance sheet.
RESOLUTION 40-2016
AUDIT OF CLAIMS
On a motion by Mayne, seconded by Abrams, the following resolution was
ADOPTED by ROLL CALL VOTE
AYES (4) Abrams, Walker, Mayne, Salka
NAYS (0)
Resolved that the Supervisor’s bills be paid on Abstract #11 in the following amounts:
General Fund No. 34 - 46 $ 7,727.79
Highway Fund No. 38 - 61 $ 31,391.79
RESOLUTION 41-2016
AUTHORIZING THE TOWN SUPERVISOR TO ENTER INTO AN AGREEMENT WITH BARTON & LAGUIDICE ENGINEERS
On a motion by Abrams, seconded by Mayne, the following resolution was
ADOPTED by ROLL CALL VOTE
AYES (4) Abrams, Walker, Mayne, Salka
NAYS (0)
Resolved that the Town Board of the Town of Brookfield authorize the Town Supervisor to enter into an agreement with Barton & LaGuidice for the approximate sum of $23,500.00. A copy of said agreement is attached as ‘Exhibit A’. Regular MEETING, TOWN OF BROOKFIELD, March 14, 2016
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RESOLUTION 42-2016
INTRODUCE AND SCHEDULE PUBLIC HEARING ON PROPOSED LOCAL LAW #1 OF 2016 – ‘A LOCAL LAW PROVIDING A FOUR (4) YEAR TERM FOR TOWN SUPERVISOR OF THE TOWN OF BROOKFIELD’
On a motion by Mayne, seconded by Walker, the following resolution was
ADOPTED by ROLL CALL VOTE
AYES (4) Abrams, Walker, Mayne, Salka
NAYS (0)
The Town Board of the Town of Brookfield will hold a public hearing with respect to the adoption of proposed Local Law #1 of 2016 on April 11, 2016 at 6:30 pm at the North Brookfield Fire House, North Brookfield, NY.
RESOLUTION 43-2016
MODIFY THE 2016 BROOKFIELD TOWN BUDGET
On a motion by Abrams, seconded by Walker, the following resolution was
ADOPTED by ROLL CALL VOTE
AYES (4) Abrams, Walker, Mayne, Salka
NAYS (0)
RESOLVED, that the 2016 adopted Town budget be modified as follows:
Budget Line & Description From: To:
DA2665 Sale of Equipment $ 500.00 $90,500.00
DA5130.2 Unallocated Insurance $ 8,000.00 $98,000.00
Difference: $ 7,500.00 $ 7,500.00
A5031 Interfunds Transfer . $ 0.00 $50,000.00
A5132.4 Garage Contractual $25,000.00 $75,000.00
Difference: $25,000.00 $25,000.00
With no further business to come before the Board, on a motion by Abrams and seconded by Mayne, the meeting was adjourned at 9